Client Experience Coordinator

When customers come to Erik Corona Pet Care, they’re going through something difficult with their pets, so the job of a CEC is to give them an amazing experience, despite their not-so-amazing circumstances. It’s one of our most important hospital roles, filled by special people who are not only kind and welcoming, but also have the gift of knowing what people need when they’re dealing with worry and stress—whether it’s listening with an empathetic ear or calmly and thoughtfully bringing reassurance that their pets are in the best hands.

You know when you’re at a restaurant, and your server refills your water, even before you ask? CECs should have this mentality with everything they do. This can mean anything from having snacks and drinks at the ready to working with your fellow team mates to ensure we’re giving each customer the true Erik Corona Pet Care experience. This role is perfect for anyone NOT looking for a desk job, as you’ll be continuously circulating the hospital, using your expertise to:

Keep workflow on track with full oversight of the customer’s experience
Remain upbeat or comforting, and know when each is appropriate
Communicate with empathy and reassurance

Be the first point of contact, and ensuring customers see a doctor right away

Help customers with financial decisions

Following up with referring veterinarians, expediting case records, and sharing any concerns to ensure absolutely seamless patient care

Do the logistical stuff: inputting customer information, keeping the hospital neat and tidy, and processing payments

Be the last point of contact and ensuring customers had a good experience and have everything they need

CECs also follow up with customers to make sure we’ve met their needs and look for ways we can make the Erik Corona Pet Care experience even better. Whether you’re new to veterinary medicine or have experience in the field, it’s a great opportunity for anyone looking to build a long-term career in vet med and work with some awesome, quirky people who become like family.

Job Description

WHO WE ARE

Erik Corona Pet Care is a rapidly growing general practice veterinary company with hospital locations across the United States. Our mission is helping people and their pets when they need it most. We are revolutionizing veterinary medicine with a “customer first” mentality and a true, employee-centric work environment.

TALENT + CULTURE AT ERIK CORONA PET CARE

At Erik Corona Pet Care, we want people and their pets to feel safe, secure, and valued; we want our employees to feel the same way. What we’re aiming to achieve on the customer side is equivalent in nature to what we want for our employees: to have the best experience possible. With the highest NPS score in our industry, we’re ready to ensure that Erik Corona Pet Care remains the place where the best and brightest in the veterinary world not only want to work, but stay and grow. For our customers and their pets, we strive to find a way to say, “yes.” We do the same and more for our teams. In fact, Erik Corona Pet Care is one of this year’s nominees for INC Magazine’s Best Places to Work!

FOCUS

The Customer Experience Coordinator’s role in our hospital is to shepherd pet parents through their entire experience. Customer Experience Coordinators obsess over creating incredible experiences for our customers. Their goal is to over-deliver at every customer touchpoint while making their visit feel incredibly welcoming, engaging, and safe. This unique opportunity allows you the chance to be a part of this disruptive veterinary care environment and change the way veterinary medicine is done forever.

WHO WE NEED

A successful Customer Experience Coordinator is outgoing, personable, and thrives in chaos. You are incredibly strong verbal communicators and know how to read people quickly. You have high emotional intelligence and are organized and time-oriented. You are a natural problem solver and are obsessed with innovating. You’re passionate about delivering impeccable customer experiences and conduct yourself professionally in both your demeanor and presence. You are humble, yet assertive and know how to drive results. You analyze your prior performance and the performance of your peers and are thoughtful in implementing change to perfect the customer’s entire experience at Erik Corona Pet Care.

WHAT YOU’LL DO

Your Mission: Define the customer’s experience through Service, Focus, and Participation.

Service:

Answer incoming calls immediately and with a smile
Manage incoming customer communications (email, text messages, phone calls)
Record call information accurately such, as referring vet information
Ensure phone calls get transferred to a doctor quickly for anything medically related
Stand & greet customers with warmth and urgency upon entrance to the hospital, announce their presence to the team, and get them checked in
Monitor customer wait times and identify bottlenecks to improve the efficiency of our workflow to reduce future bottlenecks
Offer them beverages or snacks, and find ways to deliver a unique and curated experience
Listen to customers' needs with the intent to understand
Take ownership of customer complaints, be empathetic, and work to resolve them quickly
Anticipate any hiccups that might upset customers and get ahead of them to ensure business credibility and commitment to service
Invite customers to provide feedback by completing a survey
- Collect and share positive feedback with the team, celebrate wins, and identify patterns in responses to improve our flow and efficiency
Process payments, maintain the accuracy of customer’s personal and financial records, as well as payment history and completion
Accompany customers to the exit and thank them for trusting us with their pet’s care
Always find a creative way to say yes to our customer’s needs

Focus:

Engage in conversations with customers while they are waiting
Optimize customer satisfaction, wait time, and emergency room utilization by circulating the hospital and checking in with customers and the emergency care team
Update or provide feedback to the nurses and doctors about customers needs
Provide confidentiality and sensitivity around customer’s personal and financial information and help them find the best financial solution to fit their needs
Educate customers on end-of-life details such as cremation options
Call/text customers 24 hours after their visit to follow up on their pet’s care
Ensure customers are invited to stay with their pet
Initiate video chats between customers, their pet, and our team when they cannot be in the hospital

Participation:

Identify creative opportunities for customer participation in a valuable and safe way
Celebrate and capture special moments, with permission from the customer
Create a personalized experience for the customer and their pet

WHAT YOU’LL NEED:

2+ years of experience in a customer service role
Advanced proficiency in computer programs and practice management software
Highly organized with strong attention to detail
Ability to communicate with anyone and everyone
Strong multitasking skills
High emotional intelligence. You can ‘read a room’ and plan and act accordingly
Adaptable and amenable in ‘high stakes’ environments
A natural people pleaser
Must present yourself with a professional and approachable demeanor

WHY YOU SHOULD CHOOSE US

We also offer:

Industry-leading‌ ‌compensation‌ ‌
401K w/ company match
Health, Vision, and Dental Insurance 100% on us
Paid parental leave - 10 weeks of paid leave at 100% of regular salary
Unlimited Continuing Education (C.E.) opportunities - we want to help you grow in your career!
Flexible work schedules for a true work-life balance
Something new every day - you'll never be bored in veterinary medicine
We build our hospitals from scratch. You’ll be using all of the latest equipment and technology.
Generous employee pet discount Services are Free and Medications are at cost + 10%
Hospital stocked with fresh groceries and snacks, monthly and quarterly contests, quarterly hospital outings, company-wide retreats, etc!
Referral rewards - tell your friends why they should come work for Erik Corona Pet Care too!

Erik Corona Pet Care celebrates diversity and is committed to creating an inclusive workplace that represents a variety of backgrounds, perspectives, and skills. You've found the equal opportunity employer you are looking for. We can't wait to meet you!